Elements and Performance Criteria
- Research classification scheme and terminology
- Examine work of an organisation to identify terminology that may reflect business functions and activities
- Review and analyse functional analyses for the basis of terminology and classification schemes
- Review other relevant materials and documents to analyse potential impact on vocabulary controls and classification scheme
- Examine any existing classification schemes and terminology to assess for currency and coverage
- Examine representative samples of records to confirm extent to which an existing classification scheme and terminology have been implemented
- Develop draft terminology and classification scheme
- Prepare draft vocabulary controls and titling rules
- Ensure draft vocabulary controls reflect organisation’s business culture, operational realities and business language
- Identify broad classification groups from a functional analysis
- Analyse and breakdown broad classification groups to the level required for an organisation’s use
- Document draft classification scheme
- Validate draft terminology and classification scheme
- Prepare methodology for the validation process taking local imperatives and environment into consideration
- Conduct consultation with users to identify issues, problems, inconsistencies and any required amendments or additions to draft classification scheme, existing language and vocabulary controls
- Conduct testing and encourage feedback from users to identify any problems and inconsistencies with draft classification scheme and terminology
- Document outcomes throughout the validation process
- Implement and review terminology and classification scheme
- Prepare classification scheme and terminology from validation and research
- Undertake negotiations with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions
- Note where existing system requires modification, and prepare specific recommendations in accordance with organisational guidelines
- Prepare final report of revised terminology and classification scheme, in accordance with organisational practice, Australian Standards and international standards
- Seek formal endorsement from appropriate individual or body through submission of final report and classification scheme.